The Office Executive is responsible for the smooth running of the church office on a day-to-day basis. 

Roles & Responsibilities 

• Implement and maintain procedures/office & church administrative systems 

• Organize team meetings and managing databases 

• Book transport, food, rooms, etc 

• Assist in the organizing of church events or conferences 

• Order stationery, furniture and ensuring appropriate stock levels 

• Deal with office suppliers, staff and clients 

• Liaison between church and the school

• Prepare & produce letters, presentations & reports (Local Conference Reports)

• Manage office budgets 

• Organize induction and onboard new staff 

• Organize team meeting and take minutes 

• Support for weekly church bulletin 

• Support for weekly church services such as offering bags and Holy Communion elements

• Coordinate & plan church calendar and staff time-off 

• Manage and upkeep church membership databases and records to date

• Provide administrative support for bereavement and pastoral care

• Provide administrative support to pastors and ministry staff where necessary 

• Assist the PPRSC, where appropriate 

• Safe Management Officer (SMO) 

  • Responsible for all safety and health procedures and policies for the church office 

  • Manage the SafeEntry system 

  • Manage the ticket booking system for worship services

• Database Management - ensure that all records can be accessed digitally and is kept up to date on the cloud

• Receive training in Professional Conversion Programme (PCP) for Data Protection Officers and assume role of Data Protection Officer (DPO) for Chapel 

Job Requirements 

• Office management & administration experience 

• Exceptional interpersonal and communication skills 

• Excellent computer skills, including a high degree of proficiency in Microsoft Office suite and comfortable with learning new technology

• Experienced with scheduling, budgeting and planning